EVENT PLANNING FOR GW STUDENT ORGANIZATIONS

From idea
to a workable plan.

Build a realistic budget, prepare a catering brief, and leave with the details your organization needs before submitting anything in RevConnect.

Start planning Plan the exact funding request

Your work stays a draft. Staff and official GW systems handle approvals and purchases.

DRAFT PLANNING TOOLSLoading public guidance…Checking source data…

01 / PLANNING STUDIO

Make the details add up.

Start with a headcount and a real food quote when you have one. See the full event cost, prepare a vendor brief, then write a funding narrative.

01 · EVENT & FOOD

Build the budget

Expected attendance Food

Catering workspace

CATERING FIRST

Plan the order before checkout.ezCater is the starting channel for a catered meal. Enter the actual quote to check its total against your food budget.

Purchasing channel Restaurant or store Service style Food budget cap ($) Delivery date Delivery time Delivery ZIP Delivery location Dietary needs Menu subtotal ($) Delivery fee ($) Service fee ($) Tip ($) Quoted sales tax ($)

Use the quoted checkout amounts. Confirm tax exemption, minimum order, dietary options, and delivery window with Org Help. No order is placed here.

Supplies per person ($) Marketing ($) Venue ($) Speaker / performer ($) A/V and travel ($) Other costs ($) Contingency (%) Confirmed other funding ($) Cost evidence / quote references I verified all entered costs and fees against current quotes, and confirmed other funding.

Enter your event details to see the full cost and a shareable food brief.

02 · FUNDING HANDOFF

Explain the request

Your editable narrative will appear here. Nothing is sent or stored.

PURCHASING PARTNERS

Use the right channel for each cost.

Food, groceries, supplies, and transportation follow different office processes.

Catered meals

Groceries

Event supplies

Staff-reviewed travel

Partner identification only. Confirm the approved purchasing route with Org Help.

02 / PLANNING HELP

Ask a planning question.

Check a funding or process question against published sources. Confirm current details in RevConnect or with Org Help.

Try asking

Your source-backed results will appear here.